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Role Descriptions

Running a summer swim team requires a lot of support from the participating families. When you register your swimmers for the season, your family will need to select at least one swim team management Role. Most roles only require your time for one of our many events; other roles can have responsibilities that last throughout the season. See the Family Participation Policy for a more complete description of the volunteer requirements.

Here is a list of team management Roles needed for the season, along with a description of the responsibilities.

Car Wash - Advertiser: Create Signs, post messages, send emails to advertise the fund raiser.

Car Wash - Washer: Wash Cars for donations.

Car Wash - Organizer: Schedule the event, organize helpers, coordinate with supply providers and the Four Seasons club house for use of the parking lot
Car Wash - Supplies (Donations) Donate supplies like soap, brushes, buckets, towels.

Champs - Alumni Relay Coordinator: Advertise the event, contact alumni, organize teams for the race that takes place during the All League meet (aka Champs & All Stars).

Champs - Meet Coordinator: Work with the board Vice President to make sure Four Seasons is meeting all our volunteer commitments for the meet. Verify that our volunteers know when and where to be.

Computer Manager: Prepare for and manage computer responsibilities at meets.

Concessions Buyer: Purchase items for concessions at home meets. Coordinate with the Concessions Chair.

Concessions Chair: Manage all concessions operations for the team. This includes planning, selecting items for sale, managing revenue and profits, and working with buyers.

Donut Morning- pickup, cleanup, monitoring: Pickup, monitor and cleanup for donut days at practice.

End of Season Banquet - Recognition coordinator: Order medals, trophies and other items for our swimmers. Coordinate with coaches. Presentations are made by the coaches at the End of Season banquet.

End of Season Banquet - Coaches Appreciation: Organize any gifts or appreciation for coaches to be presented at the End of Season banquet.

End of Season Banquet - Family Carnival: Work with coaches to organize pool activities following the banquet ceremonies and dinner.

End of Season Banquet - Coordinator: Coordinate the date, venue, food, events and other volunteer help.

End of Season Banquet - Setup, Serve, Cleanup: Help run the end of season banquet.

End of Season Cleanup: Help stow equipment, clean grounds, winterize storage closet.

End of Season Survey: Set up and run swimmer and parent surveys.

Herndon Olympics - Coordinator: Work with the board Vice President to make sure Four Seasons is meeting all our volunteer commitments for the meet. Verify that our volunteers know when and where to be.

Kids Party Coordinator: Coordinate the date, venue, food, events and other volunteer help.

Kids Party Support: Help run the Kids Party (new in 2018).

Photographer: Take pictures of team meets and events, provide to web admin.
Pizza Party Organizer Coordinate the date, venue, food, events and other volunteer help.

Pizza Party Setup, Collect, Cleanup, Shop: Help run the Pizza Party.

Spirit Gear and Apparel: Look for sources of team merchandise, determine pricing, help web admin present info on team website, present sales at meets.

Sponsorship: Seek out sponsors and donations to support team operations.

Team Photo Coordinator: Work with a photographer and coordinate with coaches, the team and the venue to have the team photos taken.

Team Photo Day Helper: Help the Team Photo Coordinator.

Teen Party Coordinator: Coordinate the date, venue, food, events and other volunteer help.

Teen Party Support: Help run the Teen Party.

Volunteer Coordinator: Provide oversight of all team management volunteer positions. Work with the board to understand the season timeline, when things must be scheduled, that various other volunteers understand their responsibilities. Provide follow-up and support.

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